1. Vendor Responsibilities
• Vendors must arrive on time and have their booth fully set up before the event begins.
• Booths must be open for business during all designated event hours.
• Vendors must remain open and operational for the entire duration of the event. Early takedown is not permitted.
• Each vendor is responsible for maintaining a clean and organized booth space throughout the event.
• Vendors are responsible for disposing of all trash and ensuring their area is clean before leaving.
• Any damages to the area, booth space, or event property caused by the vendor or their representatives will be the financial responsibility of the vendor.
• All vendors are required to adhere to the guidelines set forth by the event organizers and local authorities.
2. Booth Setup & Guidelines
• Vendors must provide their own tables, chairs, and displays unless otherwise arranged.
• No items may be affixed to building walls, trees, or other property without prior approval.
• Booth decorations and structures must be stable and safe for attendees.
• Vendors must comply with any venue safety regulations, including fire safety guidelines.
3. Sales & Conduct
• All items sold must be original artwork or handmade. We reserve the right to ask that any item not meeting these requirements set out by the event organizer be removed from display.
• Vendors must conduct themselves in a professional and courteous manner.
• No illegal, offensive, or counterfeit goods may be sold at the event.
• Vendors may not distribute flyers, brochures, or advertisements outside their assigned booth space without prior approval.
4. Liability & Insurance
• The event organizers are not responsible for any loss, theft, or damage to vendor merchandise or personal property.
• Vendors are responsible for carrying appropriate insurance coverage if required.
• Vendors agree to indemnify and hold harmless the event organizers, venue, and associated personnel from any claims, damages, or liabilities arising from their participation.
5. Payment & Cancellation
• All booth fees are non-refundable unless the event is canceled by the organizers.
• Full payment must be received by the stated deadline to secure a booth space.
• Vendors who fail to attend or who leave early, without reasonable explanation, will not be eligible for refunds or future participation.
6. Event Cancellation or Modification
• The event will proceed rain or shine unless extreme weather or unforeseen circumstances require cancellation.
• Organizers reserve the right to modify event times, booth assignments, or guidelines as needed.
7. Agreement to Terms
• By submitting a vendor application and completing payment, vendors agree to abide by these terms and conditions.
• Non-compliance with these terms may result in immediate removal from the event without refund.
For any questions or concerns, please contact the event organizers before the trade show date.
